Camp Policies & Procedures


The Summer Program is designed to support family care needs. We are understanding and flexible around students' absences during the summer months. With that said, it is important that families report absences as early as possible, particularly for students utilizing the program’s bus service. Although students miss program for a variety of reasons, it is important to note that the majority of our offerings are similar to the academic year experience. Teachers will work to support students upon return, but there is a chance that the educational experience will be compromised as concepts build as the program progresses.

Age Requirement:
Kindergarten students must be five years old as of November 1, 2022 to enroll.

Cell Phone Usage:
Lower School: Students in Lower School are not permitted to bring personal phones to school.

Middle School: The School recognizes the increasing complexity of arranging schedules for Middle School students and does allow students to have a personal phone in their possession. The School also recognizes that the use of personal phones interferes with the education program of the School. Therefore, Middle School students are not permitted to use personal phones during the school day. Middle School students do have access to school phones to make necessary calls during school hours. The School is not responsible for loss or damage of personal phones.

HRS-Net Network Policy and Guidelines

General Use Policy

It is a general policy that HRS-Net facilities are to be used in a responsible, efficient, ethical, and legal manner in accordance with the mission of Head- Royce School. Users must acknowledge their understanding of the general policy and guidelines as a condition of receiving an HRS-Net account or using the network. The Head-Royce School rules apply to the use of HRS-Net and other networks, and any usage of these networks in violation of the School’s policies and procedures will be subject to appropriate disciplinary action, including but not limited to loss of HRS-Net privileges, and in accordance with the School’s rules as outlined in the Student Handbook.

A. Acceptable Use
Acceptable uses of the network are activities which support learning and teaching. Network users are encouraged to develop uses which meet their individual needs and which take advantage of the network’s functions such as, for example, databases, the internet, email (in supporting learning and teaching), and local servers. All of these guidelines apply to students using HRS laptops as well as their own laptops brought to school. The School assumes no responsibility for the safety of student laptops, and students should make sure to keep them in their lockers or with them at all times.

B. Unacceptable Use
HRS-Net users are held responsible for their actions while using the Net. Some examples of unacceptable use are:
• using the network for any illegal activity, including violation of copyright or other contracts;
• using the network for financial or commercial gain;
• degrading or disrupting equipment or system performance;
• vandalizing the data of another user;
• wastefully using finite resources (i.e., unnecessary printing);
• gaining unauthorized access to resources or entities;
• invading the privacy of individuals including files or records of other individuals;
• using an account owned by another user;
• posting personal communications without the author’s consent or that demean another member of the community;
• posting anonymous messages;
• accessing or creating sexually explicit text or graphics.
Students who use the Internet at or away from school must be aware that the use of any abusive or denigrating or vulgar language directed at a member of the Head-Royce community will be considered a violation of the school policy in this Handbook (see above).The ultimate goal of this statement about respect, responsibility, and technology is to maintain the School community where all individuals are respected and where intolerance and abuse are not accepted.


Policy on abusive, denigrating, or vulgar language and conduct

The mission statement of Head-Royce clearly and specifically highlights our commitment to “... an appreciation of individual and cultural differences and a respect for the opinions of others” and “to promote leadership and social responsibility” in all students. Therefore, any verbal or other conduct, such as visual harassment or gesturing, which denigrates others because of their race or ethnicity, disability, gender, gender identity or expression, religion, nationality, cultural heritage, appearance or sexual orientation, is unacceptable behavior and will be considered a serious offense against the entire school community. Even when they appear to be in jest, such language or comments reflect and teach an easy tolerance for the language of hate. The consequences for violations or insensitivity of this type typically will include a discussion with the student, family notification, counseling, and potentially probation, suspension or dismissal. Students who use obscene or vulgar language will be subject to the same consequences as those outlined above. It is the goal at Head-Royce to establish high standards for behavior, including language. In this connection, students will be expected to use courteous language and to refrain from any use of obscene or vulgar language while at the School or at any school sponsored event.

Policy on physical harassment and fighting

Fighting is strictly prohibited. Unwanted physical touching, contact, assault, deliberate impeding or blocking movement, and any intimidating interference with work, movement or presence within the School's jurisdiction are also prohibited. Students who observe or encounter offensive or threatening behavior should seek help from a responsible adult.

Student's Sexual Harassment Policy

Head-Royce School seeks to be a community in which every individual is treated with sensitivity, courtesy, and respect. It is the policy of Head-Royce School to provide an environment free from all forms of discrimination, including sexual harassment. Students who feel aggrieved because of conduct that may constitute sexual harassment should directly inform the school counselor, teacher, advisor or other responsible adults. The School considers sexual harassment a major offense. Violation of this policy will result in disciplinary action.

Real or facsimile weapons and distracting toys

The School is committed to providing a safe environment. Weapons and toys that are dangerous or distracting are not permitted on campus. We are especially concerned with knives and/or toy guns that may look real. All such weapons or toys are banned from areas under the School's jurisdiction. Areas under jurisdiction include, but are not limited to, AC Transit for commuting, and private, contracted buses, vans or other transportation. Students should remember that any verbal or written communication about weapons, including bombs and bomb threats, even when meant in jest, can be interpreted as threatening. Violators may be subject to severe disciplinary action.

Respect, responsibility, and technology

One of the core values of our school’s mission is to promote constructive and responsible citizenship by fostering respect, responsibility, and trust among our students. Regarding language, we have expressed our expectations in the Policy on Denigrating Language, which says simply that members of our community may not denigrate one another on the basis of race or ethnicity, disability, gender, gender identity or expression, religion, nationality, cultural heritage, appearance or sexual orientation. As a school we do not tolerate speech directed at the community that is obscene, libelous or slanderous, that incites students to violence, that invades the rights of others, or that contributes to the substantial disruption of the orderly operation of the school or its educational goals.

In recent years, challenges to our policy of respect and responsibility have been posed by technology. The use of email, instant messaging, personal websites, and social media networks has occasionally created a temptation to use denigrating language. Because of the transparency of this technology, we have established “Technology/Network Policy and Guidelines” to govern its use in our school community, and we have decided that the Policy on Denigrating Language applies for social networks, email, instant messaging, personal websites and other forms of electronic written communication directed at the community, even if the messages originate off-campus. The reason for this is simple: hateful, hurtful or threatening messages can seriously damage individuals and their ability or willingness to participate fully. In this way it can undermine our community and its safety. This policy also covers the use of photos, film or videos that denigrate another member of the community.

We do not seek to monitor or infringe upon students’ legitimate Internet or web-based communications off-campus. When infractions are brought to our attention, however, our school’s policy and its consequences will be enforced. Our goal is to maintain a safe and secure school community where all individuals are respected and where intolerance and abuse are not accepted.